Daily maintenance routines and automatic processes

A web server such as the efaCloud server does not usually have the not have the possibility to initiate control activities. However, there are automatic processes.

Triggers

But because the efaCloud server can be assumed to be accessed regularly the efaCloud server, the first authorised access of the day can be used of the day can be used to trigger the rule activities.

Ideally, the trigger is an efa-PC that restarts during the night and therefore and reauthorises itself on the efaCloud server. Alternatively it is the first efaCloud user to log in.

Because of the maintenance routing, the efaCloud server is not available.

Because the maintenance routines take time, the first access a day is first access a day is significantly delayed, depending on the size of the database. up to 30 seconds.

Maintenance routines

As a regular maintenance routine, the data are checked daily for consistency and corrected where automatically possible. Log files are cleaned up. Archiving of data that is now due is carried out. The Access statistics are evaluated and the size of the database is recorded. The result is saved as audit.log and can be sent with support requests. support enquiries.

automatic processes

At present, there are two workflows that can be configured so that so that on some days they are triggered together with the maintenance work.

• Send personal logbook to each person in efa2persons, for whom a mail address is entered and who has one or more current logbook has one or more journeys,
• Send application monitoring rule report to the address, which is entered as the copy recipient of workflow notifications.

Setting

For each automatic workflow, one line is entered in the text field. is entered. The syntax is:

1. Day specification = D or W or M for daily, weekly, monthly and a number. Examples D1 = daily, W1 = Mondays, M1 =. First of the month, M31 = Last of the month.
2. Job options: 'persLogbook' = sending the personal logbook to all persons who have deposited an e-mail address in efa2persons. email address in efa2persons or 'monitoring' = sending the regular monitoring to all efaCloudUser with the role 'admin'.

in job per flow, as 'tag specification type' e.g. 'M31 persLogbook'.

Test

The maintenance routines can also be started manually for testing. for testing under 'Set efaCloud > Run maintenance routines'. The automatic routines will not be carried out in this way.

You can send the personal logbook to yourself under 'efa Settings > Test personal logbook'

The personal logbook can be sent to you under 'efaCloud settings > Test personal logbook'.